BIRS Workshop New Directions in Iwasawa Theory

June 26 - July 1, 2016

Information about Travel Expense Reimbursements

We will provide PARTIAL funding for participants who are either:

graduate students, or
postdocs, or
more senior participants with limited or no other sources of funding.

How to submit travel expense reimbursement requests:

(please read this carefully and follow the instructions)

You need to submit ORIGINAL receipts of all the expenses you would like to get reimbursed.
Each receipt also needs to show HOW IT WAS PAID (usually cash or the last 4 digits of your credit card number).

Additionally:

air and train travel must include the itinerary, not just the financial receipt
hotels must include the folio/accommodation details, not just a payment receipt
restaurant meals paid by credit card must include both CC receipt and purchase itemization

EVERYONE REQUESTING REIMBURSEMENT ALSO NEEDS TO FILL OUT TWO FORMS AS FOLLOWS:

U.S. citizens and resident aliens:
1. Guest Travel Reimbursement form
2. W-9 tax form
Foreign nationals:
1. Guest Travel Reimbursement form
2. W-8BEN tax form

NOTE: You can print out these forms at the BIRS facility: see https://www.birs.ca/printers

Please send the two filled out and signed forms together with your original receipts to:

Paula Scarborough
Department of Mathematics
David Rittenhouse Lab
209 South 33rd Street
Philadelphia, PA 19104-6395
U.S.A.

DEADLINE:

To ensure your reimbursement request will be considered, please send your
filled out and signed forms together with your original receipts so that they are
RECEIVED by the end of the business day on Friday, July 15, 2016.

It depends on where you live and which mode of postal transportation you choose
(regular, priority, express) when you have to send them back.

As an insurance policy, you can scan the filled out and signed forms together with
your original receipts and send everything as a .pdf file to
ted@math.upenn.edu AND airey@math.upenn.edu
PRIOR to sending everything by postal mail.
(We DO need your original receipts so please don't forget to send everything by postal mail.)

As stated above, we will try to provide PARTIAL funding for participants
who are either graduate students, or postdocs, or more senior participants
with limited or no other sources of funding.

If you have any questions, please talk to Ted Chinburg at the conference.